Most court documents have to be filed electronically and where a fee needs to be paid, then it can be paid by the COLs using our "Payment By Account" (PBA) number. This allows us to pay court fees electronically. Payments made using the PBA number are disbursements and treated accordingly. You must supply a client/matter number when asking for a document to be filed.
The firm has an e-filing (CE-File) account for which the COLs are the administrators. If you want a document e-filed by the COLs, then you must contact them in good time. They will file it and pass on the receipt of filing to you. In the alternative you can register to have your own CE-Filing account for here: https://efile.cefile-app.com/login. By default, this account is your own personal court account and not part of the firm.
Before you can use your personal CE-Filing, you must make it a Keystone account. The contents are then deemed inside the firm and you can use it for Keystone client work. To do this simply contact the Admin Team asking them to link your account with the Firm's. Once your account is linked, then you are free to use it and you can invite other members of the firm, such as your as your Pod Members and the COL Team to be able to use it. Once linked to Keystone you can also use the firm's PBA number.
Please note that you must provide a client/matter number as a reference or inform the Accounts Team of any filings made on this account so they can post the cost to the relevant client file. If you incur a charge over £1,000 you must let cashier@keystonelaw.co.uk know. They will top up the firm's account balance, so there is adequate credit for future payments. Any unallocated costs you incur are for your personal account.